Board Meeting Minutes 5.12.20
Published by Angel Hoggard on June 9, 2020
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Cumberland County Board of Education
Fayetteville, North Carolina
May 12, 2020

The Cumberland County Board of Education met in virtual session on Tuesday, May 12, 2020, at 8:30 am with the following board members present:

Alicia Chisolm, Greg West, Susan Williams, Carrie Sutton, Joseph Sorce, Judy Musgrave, Charles McKellar and Donna Vann.

Others present were Superintendent Marvin Connelly, Associate Superintendents, Mary Black, Ron Phipps, Betty Musselwhite, Lindsay Whitley, Ruben Reyes, Joe Desormeaux, Clyde Locklear and Stacey Wilson-Norman; Board Attorney Nick Sojka.

1. OPENING ITEMS

1.01 Mrs. Chisolm called the meeting to order at 8:30 am.

1.02 CONSIDER a Motion pursuant to Board Policy Codes 2300 and 2450, effective for this meeting only, to waive any requirements that board members participate in the meeting in-person, and to ratify and formally adopt the virtual meeting format described in the Meeting Notice.

Upon a motion by Donna Vann, seconded by Susan Williams, the board unanimously approved item 1.02.

2. Superintendent’s Update / District Highlights – Dr. Marvin Connelly

Superintendent’s COVID 19 Impact Update – Dr. Marvin Connelly
Dr. Connelly provided the Board with updated information regarding the CCS response the COVID pandemic and planning for the 2020 graduation ceremonies.

3. PUBLIC FORUM

Board Clerk, Pete Horne read all 7 submissions for Public Comment submitted by:

Dorothy Dillenburg, Antoine Williams, DonNisha Ambrose, Nicholas May, Abigail Day, Jan Hinson and Billie Faircloth

4. ADOPTION OF THE AGENDA

Upon a motion by Carrie Sutton, seconded by Joseph Sorce, the Board unanimously adopted the agenda.

5. Chairperson Alicia Chisolm called for a motion to APPROVE the CONSENT AGENDA.

Upon motion by Susan Williams, seconded by Donna Vann, the Board members present unanimously approved the CONSENT AGENDA.

5.01 CONSIDER Approval of the Minutes of the April 21, 2020 Board Meeting
5.02 CONSIDER Approval of Student Release List (Student approved to attend school outside of Cumberland County)
5.03 CONSIDER SECOND Reading Approval of Revised Policy 7500

DISCUSSION ITEMS

6. DISCUSSION AGENDA: Auxiliary Services Committee Report – Donna Vann
6.01 CONSIDER Approval of Furniture Stock Quote – NC State Contract 420A
Greg West made a motion to approve the Furniture Stock Quote as presented by Joe Desormeaux
Susan Williams seconded the motion and the Board unanimously approved

6.02 CONSIDER Approval of Duke Energy Easement at Stedman Elementary
Susan Williams made a motion to approve the Duke Energy Easement at Stedman Elementary as presented by Joe Desormeaux 
Alicia Chisolm seconded the motion and the Board unanimously approved

6.03 CONSIDER Approval of GFL Recycling Services Contract (Waste Industries)
Joe Sorce made a motion to approve the GFL Recycling Services Contract as presented by Joe Desormeaux
Susan Williams seconded the motion and the Board unanimously approved

6.04 CONSIDER Approval of Quitclaim Deed for Trainer Drive Property in Order to Clear Up Title Issues
Carrie Sutton made a motion to approve the Quitclaim Deed for Trainer Drive Property as presented by Joe Desormeaux and Nick Sojka
Greg West seconded the motion and the Board unanimously approved

7. DISCUSSION AGENDA: Budget/Finance Committee Report – Greg West
7.01 CONSIDER Approval of Budget Amendments
Upon a motion by Carrie Sutton, with a second by Donna Vann, the Board unanimously approved the Budget Amendments

7.02 CONSIDER Approval of Microsoft Software License Renewal
Upon a motion by Greg West, with a second by Susan Williams, the Board unanimously approved the annual Microsoft Software License Renewal

7.03 CONSIDER Approval/Acceptance of FY 2021 Superintendent’s Budget Recommendation
Dr. Connelly and Clyde Locklear presented the FY 2021 Superintendent’s Budget. The Board discussed some concerns regarding the budget as presented. Dr. Connelly shared with the Board that the budget presented does not reflect the total need of CCS but recognizes the County will likely have reduced revenue this year. Dr. Connelly addressed the concerns of many Board members and shared that an addendum statement, referencing the unknown aspects of the upcoming year, would be presented to the County with the current budget request.

Donna Vann made a motion to approve the FY 2021 Superintendent’s Budget with the added addendum statement. Carrie Sutton seconded the motion and the FY 2021 Superintendent’s Budget was approved by the following vote:
In favor: Chisolm, West, Sorce, Sutton, Vann and Williams
Against: McKellar and Musgrave

8. DISCUSSION AGENDA: Policy Committee Report – Joseph Sorce (no items)

9. DISCUSSION AGENDA: Curriculum Committee Report – Donna Vann
9.01 CONSIDER Waiving Paragraph B.1 of Policy 3620, Extracurricular Activities, Co-Curricular Activities and Student Organizations for the first semester of the 2020-2021 school year only.
Upon a motion by Greg West, with a second by Alicia Chisolm, the Board approved the Waiving of Paragraph B.1 of Policy 3620, Extracurricular Activities, Co-Curricular Activities and Student Organizations for the first semester of the 2020-2021 school year only, by the following vote:
In favor: Chisolm, West, McKellar, Sorce, Sutton, Vann and Williams.
Against: Musgrave

10. DISCUSSION AGENDA: Personnel Committee Report – Carrie Sutton
10.01 CONSIDER Approval of Personnel
Carrie Sutton made a motion to approve the Personnel list presented.
Greg West seconded the motion and the Board approved unanimously.

10.02 CONSIDER Approval of Leaves of Absence and Special Leaves of Absence
Susan Williams made a motion to approve the Leaves of Absence and Special Leaves of Absence list presented.
Donna Vann seconded the motion and the Board approved unanimously.

10.03 CONSIDER Approval of Administrative Recommendations
Carrie Sutton made a motion to approve the Administrative Recommendations presented.
Susan Williams seconded the motion and the Board unanimously approved.

10.04 CONSIDER Approval of Administrator Contract Renewals
Susan Williams made a motion to approve the Administrator Contract Renewals presented.
Donna Vann seconded the motion and the Board unanimously approved.

10.05 CONSIDER Approval of Insurance Renewal Recommendation
Alicia Chisolm made a motion to approve the Insurance Renewal Recommendation as presented by Ruben Reyes.
Greg West seconded the motion and the Board unanimously approved.

10.06 CONSIDER Motion to go into CLOSED SESSION to preserve the confidentiality of matters protected from disclosure pursuant to G.S. 115C-319 N.C.G.S. 143-
318.11(a)(1) and to preserve the attorney-client privilege pursuant to N.C.G.S. 143-318.11(a)(3).

10.07 CONSIDER a Motion to come OUT of Closed Session

11. ADDITIONAL BUSINESS

12. CLOSING ITEMS

12.01 Board Members’ Update
(Limited to comments regarding school system business and school systems events only)
None shared

12.02 Chairman’s Update – 12.03 ADJOURNMENT
With no further business, the meeting was adjourned at 10:34 am.

______________________________
Dr. Marvin Connelly, Superintendent
MC/ph

        

Cumberland County Schools
2465 Gillespie Street • Fayetteville, NC 28306
910-678-2300

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