Board Meeting Minutes 4.21.20
Published by Angel Hoggard on May 12, 2020
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Cumberland County Board of Education
Fayetteville, North Carolina
April 21, 2020

The Cumberland County Board of Education met in virtual session on Tuesday, April 21, 2020, at 8:30 am with the following board members present:

Greg West, Susan Williams, Carrie Sutton, Joseph Sorce, Judy Musgrave, Charles McKellar and Donna Vann.

Others present were Superintendent Marvin Connelly, Associate Superintendents, Mary Black, Ron Phipps, Betty Musselwhite, Lindsay Whitley, Ruben Reyes, Joe Desormeaux, Clyde Locklear and Stacey Wilson-Norman; Board Attorney Nick Sojka.

1. OPENING ITEMS

1.01 Greg West called the meeting to order at 8:30 a.m.

1.02 CONSIDER a Motion pursuant to Board Policy Codes 2300 and 2450, effective for this meeting only, to waive any requirements that board members participate in the meeting in-person, and to ratify and formally adopt the virtual meeting format described in the Meeting
Notice. Upon a motion by Greg West, seconded by Susan Williams, the board members present approved item 1.02 unanimously.

2. Superintendent’s Update / District Highlights – Dr. Marvin Connelly

2.01 Superintendent’s COVID 19 Impact Update –
Dr. Marvin Connelly Dr. Connelly provided the Board with updated information regarding the CCS response the COVID pandemic.

3. PUBLIC FORUM

Board Clerk, Pete Horne read all 6 submissions for Public Comment.
Cynthia Reilly, Robert Sylvester, Joseph Armel, Candace Oakes, Jennifer Parkhurst, and Lina Allen

4. ADOPTION OF THE AGENDA

Upon a motion by Susan Williams, seconded by Carrie Sutton, the Board members present unanimously approved the Consent Agenda.

5. Chairperson Alicia Chisolm called for a motion to APPROVE the CONSENT AGENDA.

Upon motion by Donna Vann, seconded by Carrie Sutton, the Board members present unanimously approved the CONSENT AGENDA.

5.01 CONSIDER Approval of the Minutes of the March 10, 2020 Board Meeting
5.02 CONSIDER Approval of Student Release List (Student approved to attend school outside of Cumberland County)
5.03 CONSIDER Approval of New / Revised Policies 3420, 1720-4015-7225, 4333, 7240 as recommended by the Policy Committee
5.04 CONSIDER Approval of New/Revised Policy 3460

DISCUSSION ITEMS

6. DISCUSSION AGENDA: Auxiliary Services Committee Report – Donna Vann
6.01 CONSIDER Approval of Summer Contracts
Upon a motion by Donna Vann, seconded by Joseph Sorce, the Board members present unanimously approved the Summer Contracts.

7. DISCUSSION AGENDA: Budget/Finance Committee Report – Greg West
7.01 CONSIDER Approval of Budget Amendments
Greg West made a motion to approve the Budget Amendments as presented. Susan Williams seconded the motion and the Board members present approved unanimously.
7.02 CONSIDER Approval of Audit Contract
Upon a motion by Carrie Sutton, seconded by Susan Williams, the Board members present unanimously approved the Audit Contract.
7.03 CONSIDER Approval of School Business Modernization Vendor Selection
Clyde Locklear provided a comprehensive background and evaluation process for the vendor selection. Upon a motion by Greg West, seconded by Donna Vann, the Board members present voted unanimously to approve the School Business Modernization Vendor Selection; Cherry Road/Oracle.
7.04 RECEIVE Superintendent's Budget Proposal FY 2021
Dr. Connelly and Clyde Locklear provided a comprehensive explanation of the Budget Proposal to include the ‘ask’, ‘why’ and details.

8. DISCUSSION AGENDA: Policy Committee Report – Joseph Sorce
8.01 CONSIDER Temporary Effective Date (effective immediately) and FIRST Reading Approval of Revised Policy 7500
Nick Sojka provided a comprehensive clarification of the change in Policy 7500 regarding additional compensation for certain employees.
Joseph Sorce made a motion to approve Revised Policy 7500. Susan Williams seconded the motion and the Board members present approved unanimously.
8.02 RECEIVE Regulation 7500 R-3
Nick Sojka provided the Board members present with information on Regulation 7500 R-3

9. DISCUSSION AGENDA: Curriculum Committee Report – Donna Vann
9.01 CONSIDER Approval of Waiving the 28 credit graduation credit for the Class of 2020 only
Stacey Wilson-Norman explained the grading guidance. Upon a motion by Donna Vann, seconded by Carrie Sutton, the Board members present unanimously approved waiving the 28 credit graduation for the Class of 2020 only.

10. DISCUSSION AGENDA: Personnel Committee Report – Carrie Sutton
10.01 CONSIDER Approval of Personnel
Upon a motion by Susan Williams, seconded by Donna Vann, the Board members present unanimously approved the Personnel list presented.
10.02 CONSIDER Approval of Leaves of Absence and Special Leaves of Absence
Upon a motion by Carrie Sutton, seconded by Susan Williams, the Board members present unanimously to approve the Leaves of Absence presented.
10.03 CONSIDER Motion to go into CLOSED SESSION to preserve the confidentiality of matters protected from disclosure pursuant to G.S. 115C-319 N.C.G.S. 143-318.11(a)(1) and to preserve the attorney-client privilege pursuant to N.C.G.S. 143-318.11(a)(3).
Carrie Sutton made a motion to go into Closed Session at 10:15 am. Joseph Sorce seconded the motion and the Board members present approved unanimously.
10.04 CONSIDER a Motion to come OUT of Closed Session
Upon a motion by Greg West, seconded by Donna Vann, the Board members present voted unanimously to come out of Closed Session at 10:30 am.
Greg West called on Dr. Connelly for his recommendation for principal of T.C. Berrien Elementary School. Dr. Connelly recommended Kim Robertson. Upon a motion by Donna Vann, seconded by Susan Williams, the Board members present voted unanimously to approve Dr. Connelly’s recommendation.

11. ADDITIONAL BUSINESS
11.01 CONSIDER Approval of procedure to fill District 2 Board Vacancy
Upon a motion by Donna Vann, seconded by Susan Williams, the Board members present voted to approve the procedure to fill the District 2 Board Vacancy as follows:
In favor: West, Vann, Sutton, Sorce
Against: McKellar and Musgrave

12. CLOSING ITEMS

12.01 Board Members’ Update
(Limited to comments regarding school system business and school systems events only)
None shared

12.02 Chairman’s Update
Mr. West thanked everyone for attending and participating in our virtual board meeting, Our next Regular Board meeting will be held on May 12, 2020.

12.03 ADJOURNMENT
With no further business, the meeting was adjourned at 10:41 am.

______________________________
Dr. Marvin Connelly, Superintendent
MC/ph

        

Cumberland County Schools
2465 Gillespie Street • Fayetteville, NC 28306
910-678-2300

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